Studio Assistant | UK

Reporting into: Finance and Operations Coordinator

Roles & Responsibilities:

Office:

• Responsible for storage management: arrange pick-ups and deliveries, arrange extra storage units, update storage inventory, arrange after-event item.
• Managing the movements of items between studio, storage, and event location.
• Arrange international deliveries pre-event/post-event.
• Responsible for company-wide activities such as birthdays, Christmas, gifts for clients, etc.
• Responsible for managing online accounts/trade accounts.
• Responsible for the general running of the studio – office supplies, clean desk policy, etc.
• Responsible for orders and returns/collection for office supplies and event production items, including monitoring the expected refund.
• Booking accommodation and flights for the production team.
• Setting up the weekly company meeting.
• The management of Another Love Story – mailbox, postage of books, book supply, website.
• Occasional help to the founder.
• Responsible for sustainability measures for the office.
• Responsible for updating the after-event arrangements: update post-event items list, inventory, charity donations, and returns.
• Responsible for representing the company onsite and in the office at all times, ensuring company culture is upheld.
• Responsible for publishing receipts into our accounting software for the UK, liaising with the team to ensure deadlines for receipts uploading are respected.
• Responsible for the bi-weekly receipt reconciliation together with the Finance and Operations Coordinator.
• Responsible for managing the interns. Work together with Finance and Operations Coordinator on a weekly plan – liaise with production/creative.
• Responsible for the onboarding of new starters – run them through all systems, make sure they have a laptop/computer set up, add them to groups and channels.

IT:

• Responsible for updating Monday.com before the weekly company meeting.
• Responsible for stock levels of ink and paper for the printer.
• Responsible for managing BT account; WiFi connection and speed throughout the office.
• Responsible for daily IT issues/queries.

Person:

• Driven and organized.
• Takes responsibility for tasks.
• Personable and professional.
• Efficient and intuitive.
• A team player.
• Enthusiastic and positive.
• Presentable.

For more information contact chloeruebens@anotherastory.com.

To view the full job specification please click here.